Vacancies at the INTERNATIONAL RESCUE COMMITTEE (IRC)

Admin & Logistics Assistant

Job Overview:

• The Admin & Logistics Assistant provides essential day-to-day support to the Admin and Logistics department and the wider team. The role is responsible for the efficient execution of administrative and logistical tasks, ensuring the smooth operation of the office and project activities in line with IRC policies and procedures.

Major Responsibilities:

1. Administrative Support

• Serve as the first point of contact for visitors and incoming calls, providing a professional and welcoming presence.
• Manage the office calendar and schedule appointments and meetings as requested.
• Assist in maintaining an up-to-date filing system for all administrative and logistical documents, both physical and electronic.
• Prepare and distribute correspondence, memos, letters, and forms.
• Ensure the office is well stocked with necessary supplies and stationery and assist with their distribution and tracking.
• Supervise cleaning and maintenance staff and report any issues or repair needs to the supervisor.
• Assist in the management of office assets, including labeling and tracking items.
• Support the organization and coordination of workshops, meetings, and events.

2. Logistics Support

• Assist in organizing transportation and accommodation for staff travel and project activities.
• Help with the management of the office fleet, including tracking vehicle logbooks, fuel consumption, and scheduling routine maintenance.
• Support the supervisor in managing inventory and stock in the office and warehouse, ensuring proper documentation of all movements.
• Assist with the receipt and distribution of goods, ensuring that all items are properly documented and in good condition.

3. Financial and Documentation Support

• Assist in the preparation of payment requests for administrative and logistical expenses, ensuring all supporting documents are attached.
• Handle petty cash transactions and assist with the reconciliation and documentation of expenditures.
• Maintain a record of all logistical and administrative contracts, leases, and agreements.

4. Safety and Security

• Assist in ensuring the office environment is safe and secure by reporting any security or safety concerns.
• Ensure that all staff and visitors adhere to basic office security and safety protocols.

Job Requirements:

Education (Knowledge) 

• Diploma or bachelor’s degree in business administration, Logistics, or a related field.
• 2- 3 years of experience in an administrative or logistical support role, preferably with an NGO.
• Basic knowledge of procurement and logistics procedures.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Strong organizational skills and the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Proactive, with a positive and solution-oriented attitude.
• Ability to work effectively in a team environment.
• Fluency in English, French.

Skills and Abilities: 

• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• capable of working under pressure.

MEAL MANAGER

POSITION OVERVIEW: Reporting directly to the MEAL coordinator CAR-CMR, you will strengthen MEAL efforts, approaches and systems to optimize means and opportunities for monitoring, evaluation, accountability and learning in the region (Far North or SWNW) and in the Economic Recovery and Development (ERD), Protection and Empowerment of Women (PAF), Protection and Rule of Law (PRoL), Environmental Health (EH), Education and Child Protection sectors of IRC’s mission in Cameroon. You will also support the overall ambitions of IRC’s Strategy100, in particular the “Data” ambition and the country’s strategic action plan. You will supervise the MEAL officer functions of projects or technical within the Cameroon

MEAL team for the region(s) of assignment.

RESPONSIBILITIES :

Management and partnership

• To manage all technical aspects and MEAL actions relating to IRC’s sectors of intervention in Cameroon; to respond to the needs of the program; to promote the application of norms and standards in terms of data quality, analysis and reporting. Ensure accountability to clients, partners and donors; Support the design and implementation of MEAL systems and approaches, in line with IRC standards and practices, that meet the needs of projects and program, enable accountability to our clients, partners and funders, and promote learning in program.
• Representing IRC at technical meetings, forums and other events and developing partnerships within IRC and with other areas of expertise. Promote access to and use of data by IRC leaders and partners for shared learning and evidence-based decision making; to this end, there should be a learning database that is updated and shared periodically (monthly) to promote learning management.
• Harmonization of MEAL teams within and outside IRC to support the harmonization of MEAL systems and approaches, sharing capacity and experience.

Technical supervision

• Lead the MEAL system and processes for the program (all IRC intervention sectors in Cameroon in its area of competence) in line with the country strategy and the overall MEAL strategy throughout the project cycle, from the design and implementation phases to the closure and learning capitalization phases, including: Use learning, evidence, and data from previous projects to provide sufficient information for project proposal design, knowledge management and capitalization of data and good practices.
• Develop logical frameworks, MEAL plans, digital data collection tools and online data management processes adapted to the various donors and internal and external procedures.
• Set up data flows and ensure that quality controls, audits and data dashboard updates are carried out on an ad hoc basis and on a regular basis.
• To supervise MEAL field activities and propose strategic guidelines to improve program implementation within deadlines.
• Undertake regular analysis of real-time monitoring data and work closely with program coordinators and managers to facilitate decision-making and program adaptations.
• Produce quality reports and update dashboards with key results to support learning and decision-making. These dashboards will be shared at project cycle management meetings, at team meetings and at any time as required by the hierarchy.
• Identify, document, and share learning on a regular basis in order to improve services and results for our customers.
• Ensure that the following documents or files are regularly updated and share them with the MEAL Coordinator: PID data, progress of project indicators, project beneficiaries’ data, all databases by project and/or by intervention sector, data collection tools, BOX archiving link. The frequency of updating will be defined according to each file and the urgency of use.
• Engage in the design, methodology and conduct of surveys through simple statistical methods of first, second degree (including cluster sampling method) such as baseline and final surveys, as well as commissioning external evaluations in coordination with program colleagues, MEAL coordinator and partners.
• Advocate and support the expansion of technologies (CommCare and Power BI) that encourage the standardization of mobile data and online dashboards to improve the speed and quality of data collection, analysis, and visualization.
• Adhere to and participate in IRC’s efforts to meet its internal and external accountability commitments through the implementation of robust customer accountability, feedback, and response mechanism.

Human Resources

• To coordinate, lead, coach and support a small to medium-sized dynamic team of MEAL employees; to promote quality, timely delivery, and an inclusive, respectful team environment.
• Ensure that objectives are set for supervisees and evaluated at the appropriate time, as set by the Human Resources SOPs.
• Promote staff growth and development within IRC and partner teams in the MEAL area: lead and develop high quality technical training and learning materials for partners, colleagues, and junior staff.
• Participating in the recruitment and induction of MEAL officers and assistants and (where appropriate) external consultants.

Main working relationships:

• The post reports directly to the MEAL coordinator CAR-CMR or to a partnership between the MEAL coordinator and the program coordinator.
• The post directly supervises the MEAL officers and assistants, as well as other internal and/or external staff.

Senior Coordinator P&C -CAR & Cameroon

Purpose and Background:  

The position holder will report directly to the Country Director with MiP relationship with Regional Director, P&C Central Africa. This assignment is pivotal to ensuring the merger is managed with integrity, empathy, and operational excellence.  The Senior Coordinator -P&C will play a leading role in managing the merger from all P&C-related aspects—ensuring legal compliance, policy harmonization, cultural alignment, and staff-centered transition planning. They will lead the development of job descriptions, policies, and guidelines for the merged country program, and will actively participate in the transition taskforce.

Additionally, the Senior Coordinator- P&C will address staff concerns related to job security, recruitment fairness, and organizational change stressors. To ensure a successful, people-centered integration, the Senior Coordinator-P&C will work closely with the Country Director, Country P&C Leads, and relevant stakeholders at both regional and country levels, while maintaining clear, inclusive, and transparent communication.

Primary Responsibilities: 

•    P&C Operations/ Foundational
Oversee the creation and tracking of P&C objectives at the Country Office, ensuring alignment with organizational goals. Actively engage in proposal design and grant review meetings, providing expert advice on organizational structure, position scoping, demographic and staffing analysis to build a robust P&C foundation that supports high program quality.
Drive informed decision-making by using data to support people and culture functions, ensuring all data reporting, monthly HR metrics, SG data; and Diversity, are accurate and timely delivered.
Oversee payroll process ensuring accurate and timely compensation for all staff.
Ensure the development and implementation of high-quality, context-specific strategies and practices in areas such as recruitment, compensation and benefits, employee relations, onboarding, offboarding, contract management, learning and development, performance management, leave management, code of conduct compliance, legal compliance, HR Information Systems, coordination of policy development and implementation, etc.
In alignment with our PEERS framework, provide technical P&C support to our local partners, and ensure their ways of working are aligned and in compliance with IRC’s standards.

•    Legal Review
Conduct a comprehensive legal review covering labor laws, employment contracts, taxation, social security, and statutory benefits in both country programs. Engage legal counsels to ensure compliance with both country regulations, especially for workforce restructuring or contract transitions. Review and vet existing P&C policies and procedures as needed.

•    Cultural Assessment Action Plan
Implement & monitor the recommendations and actions following the cultural assessment conducted in (May-July 2025). The cultural assessment findings reflect cultural differences and similarities between the two country programs.  Findings share realities of the recommended working norms, work-life priorities, and well as identified gaps that need to be addressed by the SMT to ensure inclusion and the wellbeing of the staff across the (2) geographic zones.

•    P&C Unification
Ensure that a P&C strategy is developed for both geographic context, review local P&C policies, benefits structures, payroll systems, and employment terms between both country programs. Develop a consolidated HR manual that meets operational and legal requirements. Review total compensation structures, and how that shapes the structure of the merger. Identify matters related to the full employee life cycle and ensure policies are aligned, including compensation, benefits, and lifecycle procedures. Ensure adherence to each local labour environment within the HR manual.

•    Retention Strategy and Contingency Planning
Identify key staff critical for business continuity and develop retention interventions. Be mindful of staff managing increased workloads and generate strategies to address this. The turnover of key staff during mergers requires staff contingency planning. Work closely with RPCD and HQ leads for contingency resource deployments.

•    Staff Support and Communications
Contribute with the merged country programme communication plan to clearly communicate the rationale, timeline, and impact of the merger to all staff to prevent uncertainty and attrition. Ensure that the staff is informed of staff well-being options, Duty of Care resources, capacity-building services for skills development, and assistance to impacted staff due to mergers. Oversee and implement an employee engagement and communication strategy that supports effective interaction and integration across all teams and levels.

•    Staff Data Management
Ensure that both country program staff data is in one format and accurate, updated, and reconciled frequently. Ensure that physical and electronic data/records are secured and integrated for compensation and benefits, talent acquisition, staff changes, and separations. HRIS/Workday systems as appropriate are finalized to maintain the future state of HR data management under a unified plan. Drive data-informed decision-making by ensuring timely and accurate delivery of key P&C data reports including safeguarding, and leadership diversity goals.

•    Workforce Planning and Reorganization
Support the country leadership (SMT) to define the new organizational structure, ensuring role clarity, reporting lines, and functional responsibilities in the merged entity. Identify duplicate roles or redundancies and determine whether they can be restructured, reassigned, or phased out. Adjust key job descriptions and Support in developing new JDs for a competitive recruitment process. Participate in proposal design and grant review meetings to provide expert input on org design, staffing plans, and structure.

•    Competitive Process for Unified/Merged ESMT
Ensure that a competitive recruitment process is designed and implemented in line with IRC’s Talent Movement Framework for merged roles, providing equal opportunities to internal talent. Participate in the transition taskforce and contribute to key decisions and documentation supporting the merger timeline.

•    Launch P&C Strategy-GEDI and Safeguarding Integration
Establish a P&C strategy with integration of workflows between HR, GEDI & Safeguarding. Coordinate and support the implementation of GEDI action plans and minimum safeguarding standards across the newly merged structure. Ensure that inclusive and feminist practices are embedded in hiring, team culture, and leadership. Partner with relevant GEDI, Safeguarding, and Ethics teams to ensure compliance and safe, inclusive workspaces. Promote healthy organizational culture through culture-building activities and support the integration of diverse staff voices in decision-making.

•    Duty of Care and Team Wellbeing
Develop and lead initiatives to support staff morale and wellbeing through the merger. Facilitate post-critical incident care (if applicable), regular team check-ins, and mental health support. Actively promotes safe, respectful, and caring leadership in line with Duty of Care principles. Ensure physical and psychological safety across locations, in collaboration with the DoC focal points and support teams.

•    SMT Participation and Leadership
The Senior Coordinator-P&C  will serve as a full member of the Senior Management Team (SMT) for the merged country program, actively participating in all SMT meetings and processes of both country programs. They will contribute to strategic decision-making, organizational leadership, and cross-functional coordination, ensuring that P&C perspectives are integrated into all aspects of country program management during the merger process.

Other Responsibilities:
·    Actively participate in and support staff meetings to foster a collaborative work environment.
·    Conduct Listening sessions to gather insights and feedback from staff, enhancing organizational communication and employee satisfaction.
·    Support the Country Director with ad hoc tasks as needed, addressing requirements that may arise outside of the usual responsibilities.
·    Remain vigilant for any signs of discrepancies or irregularities in operational and administrative procedures, ensuring organizational standards are upheld.
·    Escalate code of conduct issues and lead or co-lead investigations in collaboration with the Employee Relations unit and when needed Ethics and Compliance unit (ECU). Ensure that issues are thoroughly resolved, and appropriate follow-up actions are implemented to maintain integrity and compliance within the organization.

Key Working Relationships:
Position Reports to Country Director with technical support from the Regional P&C Director – Management in Partnership (MIP)
Direct Reports:  HR operations and Employee experience managers

Key Internal Relationships:
•    Country Senior Management Team
•    Regional Functional Leads
•    Global P&C Functional Leads

Key External Relationships:  INGO counterparts; legal counsel; P&C associations and networks

Job Requirements:

·    Formal education in a relevant field (such as a Bachelor’s or Master’s degree) or demonstrated equivalent experience is required. HR management, International Relations or Development, social sciences, MBA, Law, or related field is preferred.
·    A minimum of 6 years of progressive professional P&C experience
·    Demonstrated success as a P&C leader supporting groups of 100+ employees at multiple organizational levels, cultures, and locations in Myanmar, within a regional or global environment.
·    Demonstrated success as a P&C professional in emergency response, conflict zones and/or humanitarian aid sector preferred.
·    Strong understanding of GEDI & Safeguarding and key challenges relevant to the contexts in both Cameroon & CAR
·    Demonstrated success in supporting key senior management and building strong, trusted relationships.
·    Proven track record of excellent management and leadership skills including capacity-building, coaching, mentoring, performance management and delivering individual and group training.
·    High degree of comfort and successful track record supervising in matrixed environments.
·    High levels of integrity and empathy, with the ability to understand, engage, and inspire others.
·    Skilled in collaborating with operational and technical focal points to ensure organizational best practices are represented in work.
·    Broad knowledge and experience across the broad spectrum of People & Culture competencies
·    Strong collaborator with effective interpersonal and analytical skills who can work seamlessly across countries, cultures, and organizational units required.
·    Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced, high-volume environment and on deadlines; aptitude for problem-solving and decision-making needed.
·    Excellent interpersonal, written, and verbal communication skills required.
·    Must possess a highly collaborative, inclusive, consultative, and resourceful workstyle that balances required compliance/policy enforcement with a steadfast commitment to client service and support.
·    Excellent project management and organizational skills including detailed work planning and superior time management skills.
·    Proficient in people analytics and data management and interpretation, with an aptitude for translating datasets into actionable people insights.

Language/Travel: 
·    Fluency in English and French is a must.
·    Travel: minimum national travel is required – 50%