Under the overall supervision of the Resource Management Officer and the direct supervision of the Supply Chain officer, the successful candidate in Yaoundé will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at an optimal price and promptly. The responsibility will also include ensuring the appropriate implementation of instructions and policies governing the management of resources related to Supply Chain in the Country Office and Sub Offices, as well as providing recommendations aiming at increasing the effectiveness and efficiency of Supply Chain Management within the listed Offices.

    IOM procurement and supply chain activities are guided by the general principles of:
    Best Value for Money
    Accountability, Integrity, and Transparency
    Fairness and Effective Competition

1. Support the Senior Supply Officer in implementing and strengthening asset and inventory management processes.
2. Maintain an up-to-date and accurate asset register for all the mission’s assets (e.g., ICT, Medical, etc.), ensuring timely processing of updates in the ERP system to reflect physical data, movements, and changes.
3. Conduct quarterly, biannual, and annual physical inventory, reconcile discrepancies, and update records accordingly.
4. Manage the full asset lifecycle: receipt, tagging, assignment, return, transfer, and disposal – in line with the procurement rules and regulations. Liaise with Central Accounting Support (CAS) and other offices on asset disposal, transfers, retirements, and claims.
5. Prepare and submit timely asset and inventory reports to Headquarters (HQ), Manila Administrative Center (MAC), and other stakeholders.
6. Convene and support the Asset Disposal Committee (ADC), review proper documentation and compliance with the set procedures.
7. Support the coordination of asset maintenance and repairs with Service Providers and manage warranty or insurance coverage and claims as needed.
8. Assist in procuring services related to security and facility management, including drafting tender documents (RFQ, RFP, ITB), obtaining quotations, conducting evaluations, and ensuring best value for money.
9. Draft, issue, and monitor service contracts, and follow up to ensure timely and quality delivery.
10. Provide logistical and administrative support in line with project schedules.
11. Act as Bid Receipt Focal Point for receiving and handling tenders, when needed.
12. Prepare procurement monitoring reports, documentation, and requests for payment to Accounts Payable.
13. Perform other duties as may be assigned.

EDUCATION

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• High school diploma with four years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage

EXPERIENCE

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process; 
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience in warehouse management will be an added advantage;
• Experience working in an international organisation an advantage.

SKILLS

• High level of computer literacy;
• Ability to work with national and international institutions; 
• Ability to prepare clear and concise report; 
• Excellent communication and negotiation skills;
• Ability to establish realistic requirements to meet IOM needs. 

LANGUAGES
For this position, fluency in English and French is required. Knowledge of a second official UN language is desirable.

Under the overall supervision of the Resource Management Officer and the direct supervision of the Supply Chain officer, the successful candidate in Yaounde will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal  price and promptly. The responsibility will also include ensuring the appropriate implementation of instructions and policies governing the management of resources related to Supply Chain in the Country Office and Sub Offices, as well as providing recommendations aiming at increasing the effectiveness and efficiency of Supply Chain Management within the listed Offices.
    IOM procurement and supply chain activities are guided by the general principles of:
    Best Value for Money
    Accountability, Integrity and Transparency
    Fairness and Effective Competition

1. Assist in coordinating day-to-day dispatch activities as per need for intercity and within city missions.
2. Support efficient coordination with dispatch team for smooth operations, including.
   1. Mission planning and assigning drivers/cars.
   2. Coordinate with OSS to acquire road status for intercity missions.
   3. Planning and deploying weekends, holidays, and night drivers.
   4. Maintain record of extra hours served by drivers.
3. Ensure that vehicles are registered and licensed, and that these documents are always up to date.
4. Monitor procurement-related documents and archive vehicle documentation (insurance policies, vehicle registration certificates, accident reports, repair orders, repair invoices, logbooks, reports, etc.). Keep vehicle records up to date.
5. Keep record of driving licenses and necessary permissions for dispatch and international staff with authority to drive.
6. Randomly check logbooks and track mileage viz a viz fuel consumption. Notify fleet manager in case of any observation.
7. Generate leave plan for complete year of dispatch team.
8. Verify the fleet is in working condition and generate vehicle maintenance requisitions as per need with approval of fleet manager.
9. Closely coordinate and act as backup for Airport team focal person.
10. Generate incident reports immediately for vehicles involved in traffic accidents and any other damage to IOM vehicle.
11. Coordinate with insurance focal person and OSS in case of accidents. Make sure that vehicles are repaired through insurance as soon as possible.
12. Generate daily reports of vehicles, reflecting vehicles status in Juba, on mission, under maintenance or any other task.
13. Provide inputs for the evaluation of drivers.
14. Perform other duties as may be assigned.

EDUCATION

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• High school diploma with four years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage

EXPERIENCE

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process; 
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience in warehouse management will be an added advantage;
• Experience working in an international organisation an advantage.

SKILLS

• High level of computer literacy;
• Ability to work with national and international institutions; 
• Ability to prepare clear and concise report; 
• Excellent communication and negotiation skills;
• Ability to establish realistic requirements to meet IOM needs. 

LANGUAGES
For this position, fluency in English and French is required. Knowledge of a second official UN language is desirable.

Established in 1951, IOM is the United Nations Organization in charge of Migrations and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Under the overall supervision of Resource Management Officer (RMO) and under direct supervision of the Senior Human Resources Associate the incumbent will be responsible and accountable for supporting human resources management in accordance with the organisation’s regulations and procedures. In particular, s/he will:

1. Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned. 
2. Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc. 
3. Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation.
4. Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system.
5. Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers. 
6. Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc. 
7. Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents.
8. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents. 
9. Respond to general inquiries regarding Human Resources policies, instructions and procedures.
10. Perform other related duties as assigned.

EDUCATION

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or Oracle is a distinct advantage;
• Attention to detail, ability to organize paperwork methodically; 
• Discreet, details and clients-oriented, patient and willing to learn new things;

• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage;

• Experience in working closely with HR colleagues and other departments;

SKILLS

• Strong organizational, coordination, communication and conflict resolution skills

• Understanding of HR policies, rules, and procedures, including recruitment and staff administration

• Computer literacy, including proficiency in MS Office applications.

• Knowledge of internal IOM systems and procedures, such as Oracle, will be an advantage

• Knowledge of labor law basics and HR compliance requirements.

• Document drafting: contracts, letters, HR reports.

• Handling sensitive employee data responsibly with confidentiality and discretion.

• Organizational skills: ability to manage multiple administrative tasks efficiently.

• Communication skills: clear, professional interaction with employees and managers.

• Problem-solving and adaptability: handling unexpected HR issues with flexibility.

• Attention to detail: ensuring accuracy in records and compliance processes.

LANGUAGES
IOM’s official languages are English, French, and Spanish. 

For this position, fluency in English and French is required (oral and written).

1. Provide support to the RMO/SRMO in monitoring and overseeing the financial management for all activities in the CO including the oversight of financial expenditure and accountability.
2. Undertake preliminary financial analysis of programmes/projects implemented in the CO, monitor budget control processes, and follow up on the implementation of effective internal controls and the design and functioning of the financial resources management system.
3. Provide technical support to the Programme/Project Managers throughout the programme/project cycle to enable compliance with IOM’s policies and procedures and any donor specific requirements.
4. Ensure that accounting data are properly entered into the ERP system, in accordance with IOM’s financial rules, regulations and practices, ensure the maintaining of accurate financial records including electronic and hard copies of all financial supporting documentation.
5. Assist the RMO/SRMO in reviewing monthly accounting closure records and returns for accuracy, ensure that these are submitted on a timely manner and completed according to IOM’s Accounting Policies and Procedures.
6. Assist in preparation of annual budget for the CO and the budgets for all new programmes/projects.
7. Inspect the Payroll versus programme/project budgets by ensuring that salaries are correctly allocated to the respective programmes/projects consistently with IOM’s projectization criteria.
8. Coordinate and prepare the programme/project financial reports in accordance with IOM and donor regulations, requirements and established procedures.
9. Liaise with relevant Units at HQ, Administrative Centres and the Regional Office regarding accounting, financial and administrative activities of the CO; provide technical inputs for reports on the financial situation of the CO.
10. Supervise and manage the Finance Unit’s staff. Support the RMO/SRMO in supervision of the CO’s administrative management functions, including recruitment, personnel administration, and other related activities, in accordance with IOM’s policies and procedures.
11. Assist the RMO/SRMO in forecasting cash flows according to the activities in the CO and ensure daily control of funds disbursed; verify that programme/project funding is received in accordance with donor agreements.
12. Make recommendations on procedural improvements and contribute to the training of staff in the areas of accounting, finance and compliance to financial procedures. Facilitate and support capacity building and knowledge sharing in finance/accounting and budget field.
13. Provide support to RMO/SRMO in facilitating the financial audit of the programmes/projects in accordance with the donor agreements.
14. Perform such other duties as may be assigned.