Vacancies at MANAGEMENT SCIENCES FOR HEALTH

• Support national and regional forecasting, quantification, and supply planning for HIV and malaria diagnostic and therapeutic products including antiretroviral medicines, HIV test kits, laboratory commodities, and other relevant health products.

• Compile and review consumption, stock, service delivery, pipeline, and program data to inform commodity requirements and supply plans.

• Assist the Senior Technical Advisor and national counterparts in preparing annual quantification exercises, quarterly supply plan updates, and routine commodity reviews.

• Identify supply gaps, overstock, impending expiry, delayed deliveries, and other risks affecting product availability.

• Recommend practical actions to address identified supply risks and support follow-up with responsible stakeholders.

• Use approved forecasting and quantification tools and contribute to accurate entry, review, and updating of relevant national or global systems.

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• Support the Senior Technical Advisor in coordinating with NACC, NMCP, DPML, CENAME, regional authorities, laboratories, health facilities, donors, and implementing partners.

• Contribute to technical working groups, coordination meetings, and workshops related to HIV and malaria commodity forecasting, supply planning, procurement, and distribution.

• Follow up on agreed actions, supply chain decisions, and responsibilities arising from coordination meetings and technical discussions.

• Support efforts to strengthen coordination between national, regional, district, and facility levels to improve commodity availability.

• Work with relevant counterparts to address operational bottlenecks affecting stock management, distribution, reporting, or product availability.

• Provide technical inputs to activity planning, implementation updates, and project deliverables under the direction of the Senior Technical Advisor.

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Logistics Data Review and Supply Chain Reporting  – 20%

• At least six years of relevant experience in health commodity supply chain management, including experience in forecasting, quantification, supply planning, inventory management, or logistics data analysis.

• Experience supporting HIV and/or Malaria programs.

• Experience working with Cameroon’s health system, government counterparts, or donor-funded projects is preferred.

• At least 2–3 years of experience in a leadership or supervisory role within a complex public health program or project.

• Demonstrated experience in advocacy or representing a project/organization at the national level.

• Analytical thinking, sound judgment, and practical problem-solving.

• Effective coordination, collaboration, and communication.

• Accountability, attention to detail, and commitment to quality.

• Support the development of inbound logistics strategies and action plans, mainly on shipment tracking and customs clearance.

• Provide technical guidance and strategic recommendations to enhance customs clearance, efficiency and regulatory compliance.

• Collaborate with in-country freight forwarding agents and regulatory authorities to enhance efficiency and compliance.

• Work closely with warehouse and distribution teams to ensure timely delivery, reconciling received quantities with purchase orders and invoices.

• Strengthen coordination with key partners to streamline the clearance of health commodities.

• Contribute to the development and execution of standard operating procedures (SOPs).

• Assist in implementing key performance indicators (KPIs) for effective monitoring and evaluation of customs clearance performance.

• Actively participate in logistics review meetings, cluster meetings, and relevant technical working group (TWG) meetings at different levels.

• Advocate for the adoption of best practices in supply chain management especially with customs clearance, ensuring alignment with global standards and donor expectations.

• Represent the organization in high-level policy discussions, technical working groups, and international forums related to customs clearance issues.

• Oversee customs clearance operations by monitoring incoming shipments, processing documentation, and ensuring compliance with policies and regulations.

• Review export documentation, including Air Way Bills, Bills of Lading, and packing lists, to verify accuracy, completeness, and adherence to government regulations for timely clearance of USG-procured Malaria pharmaceuticals and commodities.

• Obtain pre-import permits for all procured and imported commodities from DPML and other relevant government authorities.

• Secure necessary documentation, including clearing agent delegation letters, duty-free waivers, and consignee authorizations for USG-consigned shipments.

• Track and coordinate shipments with freight forwarders and shipping lines, updating internal tracking systems and expediting clearance for sensitive items such as cold chain, short-shelf-life, and high-priority commodities.

• Collect, document, and maintain records of final customs declarations, proof of deliveries, and consignee receipts.

• Report and document transit incidents, including shipment discrepancies, stock imbalances, or delays, and initiate investigations and corrective actions to mitigate supply chain disruptions.

• Facilitate product verification to ensure compliance with national standards.

Risk Monitoring & Compliance (10%)

• Generate and submit a monthly health program commodity pipeline risk assessments for USG procured pharmaceuticals.

• Identify potential supply chain risks, pertinent to customs clearance and develop mitigation strategies.

• Ensure compliance with established regulatory policies and procedures

General (10%)

• Engage in other technical assignments and collaborative tasks as directed by the Project Director and Ministry of Public Health and DPML leadership, contributing to the optimization of supply chain management through the application of specialized expertise of the position.

• Execute technical tasks and responsibilities as directed by the management, adhering to established protocols within project objectives.

• Prepare and submit weekly and monthly action plans and progress reports to the Project Director.

• Prepare and submit periodic reports to donors, government agencies, and other stakeholders, summarizing key activities, challenges, and recommendations.

• Document and report project achievements, including success stories and activity summaries.

• Contribute to proposal development and fundraising efforts by providing technical input on customs clearance areas of supply chain management.

• Bachelor’s degree in supply chain management, Procurement, Transportation, Business Administration, Management, or a related field from a recognized institution.

Experience 

• Minimum of 6 years of relevant experience with a bachelor’s degree or 4 years with a master’s degree.

• At least 2 (two) years’ experience working on a U.S. Government or other donor-funded project, or Non-Governmental Organizations (NGOs) preferred.

• Proven experience in shipping, freight logistics, customs, or procurement.

• Prior experience in managing the custom clearance of pharmaceuticals or medical laboratory commodities is preferred.

Knowledge and Skills

• Basic understanding of the operational and programmatic aspects of major public health programs, such as HIV/AIDS, TB, Malaria, and MNCH, including their specific commodity requirements.

• Comprehensive knowledge of the Cameroonian pharmaceutical supply chain sector and related regulations.

• Hands on experience in product import and custom clearance process of Cameroon as applied to donated products ais highly desired.

• Fluency in French required; fluency in English preferred.
• Demonstrated ability to work with other implementing partners in implementing complex programs.

• Skilled in using ERP system, and generate, analyze and produce product procurement related data for decision-making.

• Proficiency in Microsoft Office Suite, including Word, Excel, Project, and PowerPoint.

• Strong organizational abilities and proven capacity to collaborate effectively within a team-oriented environment.

• Excellent interpersonal skills, sound judgment, and effective communication abilities, with a demonstrated capacity to identify and resolve operational challenges.

• Demonstrated flexibility and the ability to prioritize and manage a wide range of tasks and activities.

• Strong planning, analytical and organizational skills. These will be demonstrated in the ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.

• Working independently within expressed parameters, regularly scheduled tasks and adherence to strict deadlines is essential.

• Demonstrated ability to work as an effective team member in a complex and fast paced environment.

• Willingness and ability to travel within Cameroon as required.

The Project Officer is embedded in the MSH Cameroon country team to strengthen day-to-day project management for an anticipated project in Cameroon. The role coordinates supports effective implementation of an anticipated projects in Cameroon by coordinating the project’s milestone plan, tracks deadlines and dependencies, and ensures that complete supporting documentation is assembled for milestone review and payment requests.

Working closely with the MSH Country Director and technical, finance, operations, monitoring, evaluation, and learning (MEL), and headquarters teams, the Project Officer follows up on agreed actions, obtains required inputs from responsible colleagues, and identifies delays, risks, or documentation gaps requiring management attention.

The role maintains project management tools, reporting calendars, trackers, and organized records to support timely reporting, informed decision-making, donor compliance, and audit readiness. The position coordinates and monitors work across functions and supports project activities; responsibility for technical and operational quality remains with the respective leads.

• Support the planning, coordination, and implementation of MSH Cameroon project activities in accordance with approved workplans, milestones and project objectives.

• Work closely with technical teams, government counterparts, partners, and other stakeholders to facilitate timely implementation.

• Coordinate meetings, workshops, training sessions, and other program activities, including preparation of agendas, materials, and follow-up actions.

• Track implementation progress and identify delays, challenges, or issues requiring management attention.

• Follow up with responsible staff and partners on agreed actions, deliverables, and deadlines.

• Support coordination between technical, finance, operations, and headquarters teams to facilitate program implementation.

Projects Documentation and Reporting  – 30%

Required Minimum Education

Bachelor’s degree in project management, business or public administration, international development, public health, or a related field.

Preferred:

Master’s degree in a related field.

Required Minimum Experience

6 years of relevant experience in project coordination or project management, preferably supporting donor-funded health or international development programs.

Knowledge and Skills