Deputy Administrative Director (DAD)

1. Administrative and Operational Coordination -Support the Administrative Director in coordinating the day-to-day administrative and operational activities of MICEI. -Translate approved management priorities into coordinated departmental actions. -Coordinate activities across Human Resources, Facilities, Marketing and Communications, Programs and other relevant functions. -Identify operational bottlenecks and facilitate timely resolution. -Ensure effective follow-up of management decisions and institutional action points.

2. Execution and Performance Monitoring -Track implementation of management decisions, assigned actions and agreed deadlines. -Follow up with responsible managers and teams to ensure timely delivery. -Monitor operational performance and escalate significant delays, risks or challenges to the AD. -Support the development and monitoring of operational plans and performance indicators.

3. Leadership and Cross-Functional Collaboration -Facilitate effective collaboration between functional managers and departments. -Support management meetings, action tracking and implementation follow-up. -Promote teamwork, accountability, professionalism and effective internal communication. -Support the AD in resolving cross-functional operational issues.

4. Institutional Governance, Risk and Compliance -Support implementation of institutional policies, procedures and management systems. -Monitor operational risks and ensure appropriate escalation and mitigation. -Support compliance with applicable institutional, regulatory and administrative requirements. -Maintain appropriate confidentiality and professional standards in handling sensitive institutional matters.

5. Continuity of Leadership -Provide continuity of administrative and operational coordination during the absence of the Administrative Director, within the authority formally delegated by the CEO and/or AD. -Ensure continuity of approved management priorities and ongoing operational activities. -Escalate matters requiring CEO or AD-level decisions. -Maintain clear communication and reporting during periods of delegated or acting responsibility.

6. Support to Strategic and Institutional Initiatives -Support the AD in implementing strategic and institutional initiatives approved by the CEO and management. -Contribute to organizational development, service improvement and institutional sustainability initiatives. -Provide management with relevant operational information, analysis and recommendations.

1) A Master’s degree in Business Administration, Management, Human Resources, Public Administration, Healthcare Administration or a related field.

2) Minimum of 5 years of relevant professional experience, with significant experience in administration, operations or a related leadership function.

3) Demonstrated experience in supervisory or managerial responsibility.

4) Experience within a healthcare, hospital, NGO, development or similarly complex institutional environment will be an added advantage.

The successful candidate should demonstrate:

1) Strong leadership and people-management skills

2) Excellent organizational and coordination abilities

3) Strong problem-solving and decision-making skills

4) Excellent communication and interpersonal skills

5) Ability to work effectively across diverse professional and functional teams

6) High level of integrity, discretion and confidentiality

1) Updated Curriculum Vitae with 3 references

2) Cover Letter clearly demonstrating suitability for the position

3)Copies of relevant academic/professional qualifications

4) Photocopy of National Identity Card