Communications & Information Officer

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Organization Information

Reports to: Coordinator – Yaounde
Directorate/Department/Organ: Agriculture, Rural Development & Blue Economy (ARBE)
Division: IAPSC
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P2
Number of Positions: 1
Contract Type: Regular
Location: Yaounde- Cameroon

Purpose of Job

To support the work of division in implementing planned programmes and provide technical inputs to develop strategies.

Main Functions

Main Functions
•    To coordinate and promote use of AU-lAPSC’s Plant Health Information System
•    Liaise with AU member States and relevant institutions to promote the activities of AU-IAPSC;
•    Publishing related documents (in UA working languages);
•    Provide strategic and tactical Public Relations support to the different Units of AU-IAPSC;
•    Develop targeted communications materials/programs for the Focal Points to sensitive member states;
•    Manage AU-lAPSC’s Documentation, Information and Communication Centre

Specific Responsibilities

•    Communications Programmes Implementation
o    Developing and maintaining a comprehensive database of AU-IAPSC and project contacts with an interface to the messaging system
o    Developing and maintaining a comprehensive database of basic project and AU-IAPSC basic statistics
o    Serving as the Editor for the International Plant Protection Convention and ensure information on Plant Health Issues are shared instantly;
o    Serve as IPPC Online Comment System for Africa;
o    Developing and maintaining a knowledge management system that will ensure retention of AU-lAPSC’s institutional memory;
o    Liaising with IT staff to create document repository databases in various technical formats;
o    Liaising with project staff to generate content for periodicals such as an internal news bulletin and a daily media monitoring digest;
o    Editorial and layout support for publications of AU-IAPSC, project reports and PowerPoint presentations;
o    Copywriting of AU-IAPSC information material such as corporate and project brochures and posters, which form a prime external communications tool of the organization, using the necessary platforms and applications (MS Publisher and/or Corel Draw, etc);
o    Facilitate media outreach, including the maintenance of media contact databases and provide qualitative feedback report;
o    Manage AU-IAPSC website;
o    Ensure that all reports of conferences, seminars and workshops are translated into the working languages of the African Union;
o    Coordinating all activities related to documentation and implementing related documentation systems;
o    Manage media training sessions for key personnel as needed;
o    Help track, analyze and report media coverage of AU and AU-IAPSC events;
o    Provide public relations writing support;
o    Development of press releases, media pitches, bylined articles and white papers;
o    Coordinate and draft responses to press inquiries promptly;
o    Consult AU-IAPSC experts and prepare talking points for media interviews;
o    Plan and coordinate press events;
•    Any other duties as assigned by the supervisor or the Director of Information and Communication

Academic Requirements and Relevant Experience

 Academic Requirements and Relevant Experience
•    Bachelor’s Degree in Information management, journalism, public relations, international affairs, or any other related communications field.

5-years’ of relevant professional experience in developing and implementing communication activities for national government or public sector, regional or international government or non-governmental organisations, multinational organisations, advertising agencies or leading media companies will be a distinct advantage.

Or

• Master’s Degree in Information management, journalism, public relations, international affairs or any other related communications field.

2-years’ of relevant professional experience in developing and implementing communication activities for national government or public sector, regional or international government or non-governmental organisations, multinational organisations, advertising agencies, or leading media companies will be a distinct advantage.

Required Skills

•    Leadership, relationship-building, strategic planning and motivational skills;
•    Excellent writing and communication skills
•    Excellent negotiation skills
•    Good organizational and planning skills
•    Good Analytical skills and giving attension to detail
•    Good interpersonal skills and teamwork
•    Time management skills;
•    Ability to work in a multicultural environment
•    Sound planning and organisational skills
•    Evidence of ability to establish rapport effectively with a wide variety of people and project a positive organizational image;
•    Ability to occasionally work a flexible schedule including participation in special events, meetings, seminars;
•    Ability to work under pressure is highly desirable;
•    Action-oriented, high initiative, good problem-solving skills, and independent thinking
•    Computer literate and versed with PowerPoint, MS Excel and MS Word, publisher or Xpress.
•    Proficiency in one of the AU officials’ working languages (French, English, Portuguese, Spanish or Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies

 TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of 18,364,100 fcfa (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance of 10,872,000 fcfa (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of 5,910,000 fcfa per child per annum), for internationally recruited staff and a maximum of 1,950,300 fcfa per child per annum for locally recruited staff.

 Applications must be submitted no later than October 04, 2024, 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
-The African Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.